Renewal Canada is looking for a motivated and detail oriented Administrative Assistant to join our team! The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to supporting our office operations. This role is essential in ensuring smooth administrative processes and providing exceptional customer service. This role reports to the Executive Director. 

Responsibilities:

• Provide administrative support by managing schedules, coordinating meetings, and preparing necessary materials.
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
• Utilize Microsoft Office 365 for document creation, spreadsheets, presentations and virtual collaborations.
• Proofread documents for accuracy and clarity before distribution.
• Act as first point of contact by addressing inquiries and resolving issues in a timely manner.

• Collaborate on a quarterly donor newsletter with updates, inspiring stories, and community news
• Collaborate with the Renewal Canada team on storytelling campaigns that spotlight donors and their life-saving impact
• Ensure follow-up with donors and sponsors with thank you letters to share the impact of their contributions.
• Support and coordinate donor appreciation events to celebrate our heroes
• Track donor milestones (transplant anniversaries, birthdays) and arrange small gestures of appreciation
• Maintain confidentiality of sensitive information in compliance with company policies.
• Other related duties as assigned

 

Required Skills & Job Knowledge:

• Proficient in Microsoft Office Suite, including strong Excel skills and the ability to execute mail merges and email merges
• Exceptional organizational skills with a sharp eye for detail and accuracy
• Experience with storytelling and creating social media content is a must
• Graphic Design experience in Canva is an asset
• Strong interpersonal and communication skills, with the ability to build relationships with donors, sponsors, and volunteers
• Ability to attend events outside of standard business hours - in the evenings and weekends
• Ability to work independently, with a demonstrated ability to take initiative and be self-motivated
• Vehicle required for pickups and deliveries to and from events
• Occasional travel may be required for events or meetings.
• Prior experience working in a Jewish organization is an asset

Application Process:

Please email your resume and cover letter to [email protected] and note Administrative Assistant in the subject heading of your email.  Please note this is a part-time position.