Full Time

Secretary

Eitz Chaim Schools (Girls School) 1 Viewmount Avenue, Toronto ON

Eitz Chaim Girls Division is currently seeking a capable and competent person to fill the position of a full-time Secretary.
 
Responsibilities include, but are not limited to:

  • Answering telephone calls effectively and efficiently.
  • Responding to requests from students, parents, teachers, and staff.
  • Tracking staff absences and booking substitute teachers. 
  • Assisting in preparing/distributing report cards, major mailings, and other correspondence.
  • Assisting in the organizing and scheduling of major events such as Parent-Teacher Conferences, meetings, assemblies, other school events.
  • Tracking attendance, updating and monitoring files (e.g., safety protocols and emergency procedures, bus lists, OSRs).
  • Creating, maintaining, and entering information into databases.
  • Placing and tracking orders, maintaining supply inventory.
  • Creating attractive posters and flyers with graphics for school events.
  • Other duties as assigned by the administrators in a busy school office.

 
Successful Candidate must have:

  • Excellent organizational skills and ability to multi-task in order to work in a busy school office environment.
  • Excellent computer literacy in G Suite (Google Drive, Docs, Sheets, Calendar), experience in data management, graphic design skills.
  • Proficiency in spoken and written English with the ability to compose effective correspondence independently.
  • Excellent people skills and a love of working with children.
  • Self-motivated and independent worker combined with the ability to collaborate with team members.

 
Candidates who possess the above mentioned qualifications and skills, should forward their cover letter and resume to: employment@eitzchaim.com  Please indicate in the position in the subject line.

We thank everyone for their interest, but please note that only suitable candidates will be contacted. No phone calls please.